Why Quick Implementation Still Requires Early Planning
The difference between a seamless January 1st plan year launch and twelve months of billing chaos often comes down to a critical decision: when do you plan your technology implementations? New software capabilities can vary drastically in the length and complexity needed to get you onboarded and effectively use the new solution. A powerful billing solution can be implemented in 1-3 weeks with the right partner and a good understanding of your data. However, brokers must encourage groups to decide on which technology solutions they are going to implement well in advance of the enrollment season.
With an employee benefits billing solution such as the AdminaHealth Billing Suite®, its refined implementation process can establish data connections, configure carrier integrations, and set up automated reconciliation systems in under three weeks. This speed and efficiency do not remove the need for early planning. It is in a group’s best interest to decide on a solution before enrollment pressure begins. This way, solutions can be up and running by the beginning of the plan year.
For example, when AdminaHealth set up systems for a large university with 2,800 participants, the onboarding process revealed they were being overcharged $8,195 monthly for 141 employees on a grandfathered term life plan. The rapid implementation timeline ensured that this $98,340 annual error was caught and corrected before the plan year began. However, this only worked because implementation started early enough for proper review and carrier coordination.
AdminaHealth has observed that even with accelerated setup capabilities, beginning the implementation process early in Q4 for a Q1 kick-off allows groups to bypass unnecessary stress. With systems and workflows in place, groups can focus entirely on enrollment as year-end approaches. For example, a semiconductor company that began its AdminaHealth implementation in early fall experienced a smooth transition even though it required a comprehensive process redesign. This went smoothly as they weren’t fighting enrollment deadlines.
The competitive advantage belongs to brokers who push groups toward technology solutions that create smooth plan years. This creates happy employees, happy clients, and renewed business.
Ensure Smooth Plan Year Renewals
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