AdminaHealth PORTAL™ PRIVACY POLICY

Posted: July 8, 2019

Your privacy is important to us at AdminaHealth™ (“AdminaHealth” or “we”).  We know that you care about the use of your personal information and how it is shared.  Because of this, we will not use or share your information except as provided in this Privacy Policy or in an applicable agreement between AdminaHealth and you.

This Privacy Policy explains what information we collect about you on our website and through the use of the AdminaHealth software or service, how we use such information, and the safeguards we have in place to protect it.

Please carefully read this Privacy Policy, which is part of our Terms and Conditions, before using our website, adminahealth.com, the AdminaHealth software or service, and any related AdminaHealth webpages or applications.  If you do not agree with our policies and practices, please do not to use our website or the software. By accessing or using our website or the software, you agree to the terms of this Privacy Policy.

Contents

  • Contact Information
  • Scope of this Privacy Policy
  • Information We Collect
  • Cookies and Online Tracking Technologies
  • How We Use the Information We Collect
  • Sharing Your Information
  • Opt-out Procedures
  • Information Security
  • Accessing, Correcting, and Deleting Your Account Information
  • Your California Privacy Rights
  • Transfer of Information to the United States
  • Information About Children
  • Links to Other Materials
  • Changes to Our Privacy Policy

Contact Information

Should you have any questions about our Services or this Privacy Policy, please visit adminahealth.com or contact us at:

AdminaHealth LLC
One Sound Shore Drive
Suite 100
Greenwich, CT 06830

203-973-7520

Scope of this Privacy Policy

This policy applies to information we collect:

  • On this website (adminahealth.com) and related AdminaHealth webpages and through the AdminaHealth software available at our website (the “Services”)
  • In email, text and other electronic messages between you and the Services.

It does not apply to information collected by:

  • Us offline or through any other means, including on any other website operated by any third party (including our affiliates and subsidiaries); or
  • Any third party (including our affiliates and subsidiaries), including through any application or content that may link to or be accessible from or on the Services.

Information We Collect

When you subscribe to the AdminaHealth Services and set up an account we may ask you for certain information to complete the transaction and register you for the Services, such information may include without limitation your name, email address, company, birthdate, mailing and billing address, zip code, phone number, payment information, and employer identification number (EIN) (where applicable).

Further, AdminaHealth and our partners may use automatic data collection technologies such as cookies to collect non-personally identifiable information when you visit the Services, including but not limited to the type of browser you are using, the type of operating system you are using, your IP address, aggregate data about the number of visits to the Services, and aggregate data about the pages visited, but in doing so we do not connect this information with your personal information such as your name or email address to personally identify you. For more information, please see the following section.

Cookies and Online Tracking Technologies

Like many websites, AdminaHealth uses cookies and other tracking technologies to collect general, non-personally identifiable information about website visitors. A cookie is a small file placed on the hard drive of your computer. AdminaHealth uses cookies and other tracking technologies in order to improve the Services by providing aggregate information on the number of visitors and usage patterns and allowing us to recognize you when you revisit the Services to provide you with customized information and to remember your preferences.

AdminaHealth does not use cookies to collect user personally identifiable information except as necessary to provide the Services and we do not permit third parties to gather information passively on the Services for behavioral advertising purposes.

You can control many tracking tools, including cookies, from your browser. In particular, you may refuse to accept certain browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of the Services. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to the Services.

Additionally, some Internet browsers have a ‘do not track’ feature that lets you tell websites that you do not want to have your online activities tracked. These features are not yet uniform, so we are currently not set up to respond to such signals.

How We Use the Information We Collect

Except as otherwise set forth in a valid Portal License Agreement or Subscription Agreement between AdminaHealth and you, we use information that we collect about you or that you provide to us, including any personal information:

  • To provide you with information, products, or services that you request from us.
  • To provide you with notices about your transactions or communications with us.
  • To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
  • To present the Services and its functionality to you.
  • To notify you about changes to the Services or any products or services we offer or provide through it.
  • To allow you to participate in interactive features on the Services.
  • In any other way we may describe when you provide the information.
  • To fulfill any other purpose for which you provide it.
  • For any other purpose with your express consent.

We may also use your contact information to contact you about other products and services from AdminaHealth that may be of interest to you. If you do not want us to use your contact information in this way, please use the opt-out procedures described in the Opt-Out Procedures.

Sharing Your Information

AdminaHealth does not sell, trade, or disclose your personal information to third parties except as set forth herein.

Except as otherwise set forth herein, we will only disclose personal information that we collect or you provide:

  • To contractors, service providers and other third parties we use to support our business and who are bound by contractual obligations to keep personal information confidential and use it only for the purposes for which we disclose it to them.
  • To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, change in control, or other sale, transfer, or other action with respect to of some or all of AdminaHealth’s assets, whether as a going concern or as part of bankruptcy, dissolution, liquidation or similar proceeding, in which personally identifiable information held by AdminaHealth about the Services users is among the assets affected.
  • To fulfill the purpose for which you provide it.
  • For any other purpose disclosed by us when you provide the information.
  • With your express consent.

We may also disclose your personal information:

  • To comply with any court order, law or legal process, including to respond to any government or regulatory request.
  • To enforce or apply our Terms and Conditions and other agreements, including for billing and collection purposes.
  • If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of AdminaHealth, our customers, or others.

We may disclose aggregated, non-personal information about users of the Services without restriction.

We may retain information regarding you and your use of the Services on our servers, including personally identifying information, for as long as needed to provide you with the Services and the uses described in this Privacy Policy. This often means that we will keep information for the duration of your account, and potentially longer.

If you purchase the payment processing from us, you authorize us to collect and share with our payments provider Dwolla, Inc. your personal information including full name, date of birth, social security number, physical address, email address and financial information, and you are responsible for the accuracy and completeness of that data.  Dwolla’s Privacy Policy is available here.

Opt-Out Procedures

If you do not wish to have your contact information used by AdminaHealth to promote products or services of AdminaHealth or our business partners, you can opt out by contacting us at 203-973-7520.

If we have sent you a promotional email, you may send us a return email asking to be omitted from future promotional email distributions. Certain emails are transactional in nature or relate to your use of our service and are required to be sent to you and cannot be opted out of.

Information Security

AdminaHealth has implemented security measures to help protect against the risk of loss, misuse, and alteration of sensitive information that you provide.  Such security measures include physical security, administrative security, and technical security. Nevertheless, such security measures may not prevent all loss, misuse, or alteration of information on the Services, and AdminaHealth is not responsible for any damages or liabilities relating to any such security failures. By using the Services, you understand that there is a risk that data and communications, including email and other electronic communications, may be accessed by unauthorized third parties. The foregoing does not affect any liability that cannot be excluded or limited under applicable law.

Accessing, Correcting, and Deleting Your Account Information

You may access the personal information associated with your account by accessing your account through the Services website. You may update your account information at any time through the Services. AdminaHealth subscribers may request a copy of personal and account information on file by contacting us through the Services or at 203-973-7520. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

You may inactivate your AdminaHealth account in accordance with and subject to your Portal License Agreement or Subscription Agreement or by contacting us directly at 203-973-7520. We will take steps to verify your identity before taking this action. When you request us to inactivate your account and your identity is verified, we will cease to display your personal data on the Services, but your obligations under the Portal License Agreement or Subscription Agreement may still apply. Please be aware that while this information will no longer be accessible to someone using your account over the Internet, it will be retained for the period of time required by the law in backup media. We will not delete information that we believe is necessary to comply with our legal obligations, to resolve disputes, or to enforce our agreements.

Your California Privacy Rights

Under California law, a California resident with whom AdminaHealth has an established relationship has the right to request certain information with respect to any personal information AdminaHealth may have shared with third parties for their direct marketing purposes, and the identities of those third parties, within the immediately preceding calendar year, subject to certain exceptions. In response to a written request, AdminaHealth is allowed to provide a cost-free means to opt out of such sharing.

Since AdminaHealth does not provide your personal information to third parties for their direct marketing purposes, it is not necessary for us to establish this procedure; however, if you do not want AdminaHealth to use your personal information to promote our products or services please follow the cost-free Opt-Out procedures in this policy.

Transfer of Information to the United States

The Services are operated in the United States and is intended for users located in the United States. If you are located outside the United States, please be aware that information we collect, including personal information, may be transferred to, processed, and stored in the United States. By using the Services or providing us with any information, you consent to the transfer, processing, and storage of your information in the United States. You are also consenting to the application of United States federal and Texas state law in all matters concerning the Services and this Privacy Policy.

Information About Children

The Services are not directed to children under the age of 18 years. We will not knowingly collect personally identifiable information from anyone whom we know to be under the age of 18. By using the Services, you represent and warrant that you are at least 18 years old. If we become aware that a user is under the age of 18 and has registered or otherwise provided personally identifiable information, we will cancel the corresponding registration and remove his or her personally identifiable information.

Links to Other Materials

Third-party websites linked to and from the Services are not under the control of AdminaHealth and AdminaHealth shall have no responsibility or liability for the content or privacy practices of any such linked Services or any link or linking program at any time. If you click on a link on the Services and link to a third party’s website, then this Privacy Policy will not apply to your personally identifiable information collected on that third party’s website and you must read the privacy policy on that website to see how your information will be handled.

Changes to Our Privacy Policy

We may update this Privacy Policy to reflect changes in our privacy practices. If we make any material changes, we may notify you by contacting you through our Services, emailing you (to the address specified in your account, if we have an address for you), or by posting a notice on the Services or our website – or by some combination of these methods. We encourage you to periodically review the Services and our website for the latest information on our privacy practices.

If you do not agree to any modifications to this Policy, your sole recourse is to immediately stop all use of the Services. Your continued use of the Services following the posting of any modifications to this Policy will constitute your acceptance of the revised Policy.  Please note that none of our employees or agents has the authority to vary any of our Policies.

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